If its been a while since youve seen your friend or family member, you can let them know you miss talking to them and just wanted to say hello. Cake offers its users do-it-yourself online forms to complete their own wills and Have you noticed that those who feel happy and fulfilled at work also tend to be pretty hardworking? Are you becoming concerned about the way people at work are talking to each other? The tips in these blog posts should help you achieve respectful communication in the workplace. Could we set up a meeting next week?, Hello Jenna. Recommending an event such as a webinar or an in-person conference. We recommend using these templates and examples as a starting point. Rather than copying and pasting these emails, customize the content to your recipient and specific situation, and include relevant details. Meeting summaries help provide value to the recipient. Are you free for a call this week to move things forward?. To learn more, check out these blog posts: Work-related emails usually have a pretty high level of formality baked into them. Namely, you might want to know where you stand on a project or a task youve previously discussed with the message recipient. Also, notice how in the example above theres no compelling reason for Anna to respond to Toms message. They may still have big gaps in their understanding of your product or have doubts about its ability to deliver the results they need. Here are some of the times you might check in on someone. By checking in on the people in your life, you also strengthen your bonds and your support circle for when you need a helping hand. I read your blog post about email funnel strategies yesterday. While this is given to you by the organization in which you work, if you are sending an email before joining a company, you can still create a polished email address. You never know it could be something trivial, like someone eating someone elses lunch from the company fridge. Want to learn how to end an email? One day after your interview, you can send your first note. Could you give me a quick status update by end-of-day? Give them clear-cut options so its easy for them to answer. Having gone through examples of the different ways you might check in on someone you work with were right back where we started. of an actual attorney. Your friend might have lost someone close to them, or they might be stuck at home sick. This can serve multiple purposes, such as confirming the person's understanding of the conversation, clarifying any points that may have been unclear, or addressing any questions that might have come up. But the ease of writing . In a polite or formal email, it's often a good idea to let the person know the purpose of the message right away. Before diving into our topic, lets go over why we might have to check in on someone via text, email, or phone. A quiz plugin like [your app] could be the answer to the conversion problem you mentioned. Here are a few things you can include to improve your check-in email. Dear Will, That's very kind of you. Make sure to write an email that makes it easy for the recruiter to identify who you are. This link will open in a new window. We spoke about [topic] back in [month]. Whether youre following up on a sales call or reaching out to an existing client, its crucial to prioritize your client relationship when writing a check-in email. 1. Instagram. Hey Alex. .) all spark the same visceral response. Hybrid work might be in your future. Use an appropriate salutation. Be sure to remind them of your initial conversation and present some options for next steps. When everyone is aware of the expectations, that email or text wont catch anyone by surprise. Surely that shouldnt be that hard of a thing to do. So, think back to those times. Thankfully, some of that traffic has been reduced since companies started using instant messaging apps for internal communication. I was making plans to attend the Great Big Event the weekend of July 7th and it occurred to me you might be interested in going. Well, simply put, those who consider themselves fully integrated into their company tend to be more engaged at work. Revisit the outcome you identified in Step 1 and use a verb or a phrase to indicate what action you want the recipient to take. They (rightly) suspect that whoever wrote it wants something from them, but is hesitant about getting to the point. To ensure mutual understanding with the people you work with, you might want to brush up on your active communication skills. In the next section, we provide 10 samples of follow-up email samples to clients, where you can see us put this into practice. The process can take a long time, and you may not get updates as quickly as youd like.. This lets the person know youre thinking of them and that you understand theyre having a hard time. We use cookies to analyze site performance and deliver a better experience for visitors. If someone in your life is going through a hard time, you might want to quickly check in to see how theyre doing. A quiz plugin like [your app] could be the answer to the conversion problem you mentioned. Hi, I wanted to check in to see if there was a good time to schedule a time to further discuss your needs and dive into the plans and packages that we offer. Whether you want to check in with a coworker, an employee, or a client, sticking to professional subjects will usually be your best bet. Sending a brief email, direct message, or text to let them know youre thinking about them can help them feel supported and loved. Check out how our follow-up email template works here: Depending on the context, there are many ways to write a check-in email, just as long as youre professional and polite. A recap email works well in these situations, giving you the chance to refresh your prospects memory about the major points you discussed and the specific problems your offer can help them solve. First and foremost, you should make sure that your message is warranted. Cheers, [Your Name].". Its a pretty exciting projectI hope we can nail it! Ive noticed that youve been struggling with your assignments lately. Reminding your contact of an upcoming deadline, or asking for an answer within a given timeframe, is more likely to elicit a prompt response. 10. While the frustration might be boiling up, remember that everyone gets busy and a little scatterbrained. Keeping in touch with your contacts doesnt have to be an email-only affair, of course. Grab this free report. But some ground rules can help your check-in emails come across more favorably. 9. The "here's more information" email Prospects sometimes require a bit more information before making a buying decision. For example, call monitoring lets supervisors listen in on live agent-customer calls, and it gives them the ability to whisper directly to the agent with on-the-fly suggestions as well as the option of taking over the call completely when it makes good tactical sense. Sometimes you need to know where a project or task stands. They come in for different reasons, from different sources, but they all have something in commonthe person sending them wants something. This is a common fault of checking in emails. Add a call to action. Apart from being chronically overused, one of the main problems with just checking in is that its basically a redundant expression. Still, if you find a method of communication that doesnt disrupt your team members while theyre working, your attempts to reach out are sure to be rewarded. Namely, making sure that your team members have everything they need to work on their tasks is bound to make them more productive. If your inbox is anything like mine, it tends to get unruly fast. If someone you know has just experienced the death of a loved one, you can check in on them and say sorry for your loss at the same time. Instead, take a moment to think about what exactly you want from your contact and what they might want from you. Click Next. Whether it's after a significant life event, such as an illness, a loss, or a celebration, reaching out to inquire about the person's well-being and offer support can mean a lot. Thank you! If youre close to the person youre addressing, you could get the ball rolling by sending them a video or a meme they might relate to. Ensure youre highlighting any opportunities where youre delivering value to the client.. But, why should you care about whether your team members feel a sense of belonging? I had lunch with Kristina Smalley yesterday and your name came up. Following up. Type the password or PIN for your Microsoft account. When to Use Former vs. Latter, With Examples. Writing a check-in email that effectively communicates what you need is important. RingCentrals integrations with other tools also open up new powerful ways of working more efficiently as a team. Grammarly stands with our friends, colleagues, and family in Ukraine, and with all people of Ukraine. Step 1 You've met with your prospect, chatted with them over the phone, or exchanged information over email now, it's time to send your follow-up email. Here are some suggestions. Even if theyve been off work because of an illness or loss, they might be happy to jump back into work for a quick conversation. Refresh if you want to submit another email. We also gathered some real-life examples and templates you can use . She said your team is still looking for the right project management tool. Mention one specific thing about the interview . After all, you wouldnt want to spring a just checking in message on a completely unsuspecting business acquaintance. To answer your question about [topic], [answer question]. This email is similar to following up after an interview or with a hiring manager.. Well, if theyre on sick leave and you already sent them a get well soon message, you should wait for them to come back to work before checking in. An effective update request is clear. After exchanging greetings, you might say: I was wondering how youre managing your workload., Can we discuss the current project youre working on for a second?, What are your thoughts on that article I sent you?, Have you had a chance to go over the new proposal?, How have things been going with [name a project or an issue you have previously discussed]?, Could you give me a quick update on your assignment?. Rather, their absentmindedness could be due to: With that in mind, your just checking in message could be as vague or as specific as you need it to be. Of course, the line between micromanaging and supporting your employees or coworkers is pretty thin, especially now that working from home has made it harder to keep track of team members and their needs. Dont be afraid to check-in again if necessary. Asking for a status update is a good way to make sure things stay on track. You can use Flowrite to write repetitive check-ins and follow-ups faster. As we have previously established, the phrase just checking in can feel somewhat offensive when immediately followed by a request for our time. 5. 5. Example: Hi [prospect name]. Its best to do so in an email, and its a good idea to word your note more formally. In fact, Flowrite writes your emails for you using AI. Ultimately, you have to be thoughtful and creative about how you reach out if you want to maximize your responses. In fact, with the right tone and messaging, your recipients might even enjoy your email check-in! But sometimes, weeks can pass after an interview without a response from a potential employer. Dont you just hate when you entrust someone with a task only to see them deliver something you didnt ask for? It just briefly lets them know that theyre in your thoughts, which can go a long way in lifting their spirits. For example, if you need the recipient to schedule a call, consider ending your email with: Finally, make sure to end with an appropriate signature. Of course, youll want to bring up as many important facts and answer as many questions as you can during the initial meeting or call. The person might be waiting for someone to genuinely ask how theyre doing so that they can do a little venting. An initial call or meeting will often focus on the technical and practical aspects of doing business with you, but might not give you enough time to paint an exciting picture of the road to success. Judging by the response Jessica is writing, we can see that she didnt appreciate Ninas overly enthusiastic response to her promotion. Just checking in: Are there any roadblocks I should be aware of? Prospects will often ask for more time before they can make a decision or continue discussions with you. I know that [relevant topic] was something you wanted to learn more about on last weeks call. These messages show your commitment to the project's success and give an opportunity for any adjustments or support that may be required. If you pray for your friends well-being, you might let them know theyre in your thoughts and prayers. If youre hoping for a specific result, conclude with a Call To Action (CTA) that points your contact at the next step and prompts action. Here are some tips for nailing your subject line, body, and sign-off. Keeping your message clear and concise will ensure that the question is apparent.. Just as an employee might receive feedback on their performance, so too could a manager or a team leader learn from these interactions. Dont leave them guessing and dont shift the responsibility onto them to propose the next steps. Interpersonal issues with their coworkers (or even someone outside of work). Whether youre sending a check-in email after interview, sales call or networking event, with a little confidence and practice, youll be sending check-in emails like a pro. If you notice that some of your coworkers or employees are acting differently around certain people, a check-in message would be a good way to get to the bottom of the issue. Checking in: How are you adapting to the new process? Checking in: Need any assistance with your current tasks? Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. Learn all about using PS in email, when and why you should use it, and how to write it, along with examples. How to Say 'Just Checking In' to a Friend or Family Member. Cheers, [Salesperson]." (In fact, I timed that, and it took 19 seconds for me to type.) 17. It is common for contingency amounts to be anywhere from 25% . Did you have a good workout or has your spirit been crushed? Case studies are ideal for this job: they help sell the dream and serve as proof that working with you is worth it. Its obvious to the reader that youre checking in just by virtue of the fact youve reached out to them at all: I was wondering if youd had a chance to review the report I sent last week? It can be a way to show support, maintain a connection, or offer assistance if needed. An email should feel somewhat reciprocal. If the training video I sent you wasnt helpful enough, we can go over the main points together., Hey, can we talk for a second? On the other hand, a check-in message could still be the right move, even if your colleague wasnt the one who was sick. But since you probably wont manage to address everything, a follow-up email with more information can be a great opportunity to nudge your prospect over the line. If you pray for your friends well-being, you might let them know theyre in your. Just a friendly check-in: Is there anything you need from my end? In any case, the dreaded just checking up on you text message isnt just for people who are missing meetings or otherwise shirking their professional responsibilities without providing a valid explanation. Loss is hard. The author makes some interesting points, including [list key highlights]. After all, most of those messages dont sound like theyre conveying genuine concern, do they? Supercharge your communication with Flowrite. It can act as a gentle reminder to provide updates or to address any potential roadblocks. , Learn more about how to write a professional job recommendation letter in 5 quick and easy steps. Before diving into our topic, let's go over why we might have to check in on someone via text, email, or phone. Check out these networking email samples and learn how to reconnect with an old boss or colleague by sending a great networking message or even a "keep in touch" email. Avoid corporate jargon. Check-in emails shouldnt be taboo. Hows Friday at 3?). By checking in on the people in your life, you also strengthen your bonds and your support circle for when you need a helping hand. If youre hoping for a specific result, conclude with a. that points your contact at the next step and prompts action. The right way to check in with someone over email How to check up on someone via text or direct message Final thoughts: Know when to check in and when to leave well enough alone When should you check in on someone you work with? Its also worth reasserting your hopes that the project turns out to be a success and reminding them that youre available if they need any help. In a professional setting, "just checking in" is often used as a way to maintain communication and keep projects or tasks on track. This link will open in a new window. This means you have to make the message hyper-relevant to the specific person youre contacting, drawing on their specific needs, interests, and previous interactions with your company. While yes, you are theoretically just checking in, these short email feels abrupt and impersonal. While the phrase may seem simple, its underlying meaning can vary depending on the relationship and where it's used. Otherwise, the reason for your check-in might get lost in the rest of the message. Isnt delegation supposed to help us get things done more efficiently? But in many cases, its a sincere request based on the fact that they just arent in a position to make any big calls right now. Buyers feel like the rep is virtually poking them, making them reluctant to answer. If so, Im happy to schedule a call. What were the most common triggers that made you want to check in on someone you have a professional relationship with? Example: Hey, [prospect name]. It takes almost no thought or time to write a "just checking in" email. Heres what that might look like. I just wanted to follow up on our meeting with a few things. Can you spot what went wrong? In essence, "just checking in" conveys a sense of care, interest, and concern for the other person. I know how busy you probably are, but I recently applied to the Social Media Manager position and wanted to check in on your decision timeline. "Just checking in" is a commonly used phrase in everyday communication, especially in professional contexts. After all, no one wants to look like they dont know how to do their job. Its also important to be upfront about what you want from them. Checking in. Since you speak with your employees often, the tone doesnt need to be overly formal. LinkedIn. It happens. Use the request for a status update as a call-to-action, and make it time-sensitive so you're more likely to get a response. This can often come as a major relief to someone whos suffering from stress in addition to illness or grief. Besides, even in those kinds of situations, we have to keep in mind that someone could be acting differently due to all sorts of extenuating circumstances. Theres no better way to network than going to events, so why not invite your most valuable contacts to join you? Your contact might appreciate a reminder that theres still an open email chain needing attention. This is probably the most common way that just checking in emails are used. Not only do "checking in messages rarely garner responses, they can even turn prospects against their senders. As a general rule, you want your messages to create a sense of urgency or excitement on part of the recipient. Sometimes this just means they arent interested in what you have to offer but dont want to come across as overly abrupt or dismissive. I'm glad that I have people like you in the office to rely on. If the recipient isnt familiar with who you are, its often helpful to tell your company or role as well. Let me know if you need any help. If you had plans to get together with the person, and they had to cancel, you can check in to let them know theres no rush. If youd like, I could ask HR to talk to him., Have you managed to familiarize yourself with the new software were using yet? Additionally, check-in conversations provide the perfect opportunity to ask for feedback on your work. Case studies are a great way to help prospects visualize the success your product or service can bring them. I wondered if [software] is still on your radar. Do I need to have a talk with them?, Is everything okay with your family? You offered to put together a list of project ideas for further brainstorming. Additionally, you should make sure the other person understands why the meeting is necessary. So make sure to thank the recipient for their time. I know youre having a hard time, and Im here if you want to talk. Subject line: [Your company] x [Client] follow-up. You had some sort of connection with a company, and soon after you receive a perky communication to say "hi" and remind you what they do. Lets be honest. This will give them a preview of your intentions before they open . Difficulty adjusting after coming back from sick (or maternity) leave, Having to take care of a sick loved one outside of work hours, or. After an interview, sending a quick thank you note is best practice. Tip: If you're "just checking in" on a family member or friend because they recently lost someone, our post-loss checklist might be worth sharing. No matter the reason for checking in, Flowrite's AI-powered smart templates can help you craft the correct email every time. She believes that everyone should have the tools necessary to respond to their coworkers requests and communicate their own professional needs clearly and kindly. Follow-up email sample #1: Quick nudge Follow-up email sample #2: Sweet and simple check-in Follow-up email sample #3: Ask for the right contact Follow-up email sample #4: Give options (and inject some humor) Follow-up email sample #5: Tiny sales page Follow-up email sample #6: The last straw Follow-up email sample #1: Quick nudge Most people dont like to be on the receiving end of a just checking in email from a business contact. 15. Let me know if theres anything you need from me.. Ive attached some additional information that I think youll find helpful. January 4, 2022 Ways to Succeed With Your Next "Just Checking In" Email: how to write a checking in email "Just checking in" emails can often get lost in the shuffle, so it's important to make sure your message stands out from all the other messages people are receiving on a daily basis. Pinterest. Flowrite turns your instructions into ready-to-send emails and messages across your browser. This blog post should help with that: Knowing exactly where you stand, whether its with a project or the company at large, is a huge advantage of check-in conversations. Sometimes you need to find out where a task stands or how a project is progressing, be it from a member of your team, a project partner, or client contact. Learn all about why, how, and when to send thank you emails after job interviews, templates included. Example: Hey, [prospect name]. Use these steps to write an effective follow-up email for any purpose: Consider your audience and goal. Type and then retype a password and create a . What do we mean by that? Start your path to retirement with a professional retirement letter following our tips and examples. Are you over email? Your writing, at its best Become a member. Does that sound like an attitude youd like to see in the people you work with? Having established what constitutes good and bad check-in emails, lets go through some examples of what your message might look like. However, if youre still set on checking in on a business contact through an email, you might as well do it right. There are other ways to stay in touch with work contacts you dont interact with every day. To help you action some of the best practices above, weve provided 9 practical examples. Any information you provide to Cake, and all communications between you and Cake, Well provide 9 check-in email examples and templates you can use in different situations. We also may earn commission from purchases made through affiliate links. Checking in on someone you care aboutwhether theyre an acquaintance or someone youve been close with for yearsis a kind gesture that goes a long way. How to write a check in email Depending on the context, there are many ways to write a check-in email, just as long as you're professional and polite. Conversely, there are many benefits of using instant messaging software for professional communication. advice. Then ask straightforwardly how the project is coming along. These email productivity tips will cut hours from the time you spend on email management. Propose a specific topic, date, and time. Sometimes a check-in email is simply just a follow-up from a previous interaction. Get this free checklist to find out if it's time to consider an email alternative. Following up: Just checking in after our recent conversation. At least, it doesnt need to be as long as we communicate our expectations clearly. Some people dont respond well to religious sentiments, however, so its important to keep the specific recipient in mind. Didnt wait for a response before growing impatient. "That's very kind of you" is a simple alternative you can use in an email. An effective update request is informative. I was just thinking of you and wanted to say hi. While were on the subject of feedback, its important to remember that these check-in conversations go both ways. As youll see, most of the benefits were about to list boil down to establishing a productive and positive work environment through honest, kind, and continuous communication. "Just checking in to see if you are pleased with your recent transaction." It even proofreads your text, so your work is extra polished wherever you write. Letting them know youre there if they need to talk can make all the difference. Doesnt mean its great though. In fact, buyers today are likely to stick with a company that offers awesome service even if it costs a little more. I read a great article this morning about the power of using quizzes to ease visitors into your sales funnel, and I thought youd appreciate a link. If you know what the persons been working on lately, you can check in by asking about that specific thing. Let them know when youre available to talk, or just let them know they can reach out at any time. Checking in: Do you require any additional resources for the project? Alternatively, lets say your company just introduced a new piece of software into the equation such as a new team collaboration app. Something went wrong while submitting the form. Nudge an employee to stay on track with a task, Get in touch with a potential employer after a job interview, or. Now you can focus on leaving a legacy instead of a mess. You've probably received a few "check-in" emails yourself. Fact #2: You should absolutely follow up . In these situations, its often the case that the prospect is struggling to reach a decision with the information theyve got. In all seriousness, we hope you're feeling good and ready for more. For example, if theyre the primary caretaker for a sick family member or if theyre grieving the loss of a loved one, a check-in message would go a long way to ensure their well-being. If you know someone is having a hard time with a particularly stressful project, you might want to see how theyre doing. Now that we know when we might need to check in on an employee or a coworker, lets find the why. How to write a thank you email after interview with 25 examples. Jamie Birt Updated March 8, 2023 When you write a follow-up email, it's important to include a subject line that gets your recipient's attention. Don't pressure them to respond, but just give them the information that you'd like to know how they're doing. While some check-in emails might generate eye rolls, yours dont have to. Updated 1 March 2023 In general, there are three kinds of follow-up emails you can send after an interview. Circling back. If you can think of any other way I could be of use, dont hesitate to ask. That's why youll need to get the tone and messaging right for the email to land effectively.