Pursuant to FSU Regulation 6C2R-4.0015, a salaried employee is entitled to a parental leave for up to six (6) months for a birth or adoption of the employee's child. During approved unpaid leave for parental, foster care, medical, or military reasons, an employee may use accrued leave (intermittently) to continue the contributions to state benefits and other expenses. The SCD-Leave is used to determine the rate at which an employee accrues annual leave - 4, 6, or 8 hours per pay period - depending on the amount of service creditable for leave accrual purposes; however, it is not used to determine the accrual rate for employees occupying positions which are subject to HR will notify the employee, supervisor and timekeeper once approval has been obtained so a separate leave account can be established. Accumulated leave and leave accrued during the current leave year cannot be exchanged under this program. The retention request must be initiated by the affected employee and approved by the supervisor, Dean, Director or Department Head, and the Chief Human Resources Officer or designee. The Human Resources Division will maintain the approval and denial documentation for a period of five years. The leave may be restored to the employee in a separate account under the conditions set forth in the following paragraphs: When an administrative error caused the loss of annual leave otherwise accruable, any annual leave that was forfeited because of the error may be restored to an employee's account. The U.S. Office of Personnel Management (OPM) provides leadership on Federal leave policies and programs. All unused leave benefits will be retained by the employee and will be credited to the employee's record if reinstated to a position. Exempt and nonexempt employees that support functions of individual departments/units. Upon re-employment by the University in a leave accruing position within 100 days, all unpaid sick leave shall be restored and any sick leave paid at the time of separation shall be restored upon repayment by the employee provided a written request has been received by Human Resources within 31 days of the effective date of re-employment. At the end of each leave year, employees with an annual leave balance over 240 hours are required to "use or lose" such leave. 15 years or more 208 hours (26 days). The foregoing request for compensatory time off is approved. This policy shall also apply to any holiday that is not specifically designated a University holiday. Two hundred forty (240) hours (30 days) is the maximum amount of advanced sick leave a full-time employee may have to his or her credit at any one time. For a part-time employee (or an employee on . For the duration of FMLA leave, the employer must maintain the employees health coverage under any group health plan. Full-time A&P, Executive Service, and USPS employees shall accrue annual leave as follows with proportionate accrual rate for less than full-time employment. In addition to entitlement under the Family and Medical Leave Act, as stated in CCDM 30.4.6.6, the Office generally considers a period of six months adequate time for maternity and paternity leave. Accumulated leave the total unused leave that remains to the credit of the employee at the beginning of any leave year. 4. Leave granted under this act is authorized by the Florida Statutes and shall be only for service related to a civil disorder or disaster occurring within the boundaries of the State of Florida, unless authorized by the President. There is no maximum on the amount of sick leave that can be accrued. 1. interfere with, restrain, or deny the exercise of any right provided under FMLA. Leave accruing employees may use accrued leave or leave without pay in accordance with FSU Policy when reporting FMLA. Prior to Pay Period 18 of each year, the sequence is: Restored forfeited annual leave that will expire in the current leave year, Annual leave that will become use or lose at the end of the current leave year, Restored forfeited annual leave that does not expire in the current leave year, Annual leave with no use or lose balance for the current leave year. Such documentation and all other records relating to the leave shall be kept confidential. Applicants must meet eligibility requirements to be accepted. An employee who was injured in the workplace may be returned to alternate duty consistent with established University policies or procedures. Under special conditions, forfeited annual leave may be restored, see CCDM 30.4.6.2.2. Employee A person who is covered by the Federal annual and sick leave program established in 5 U.S.C., Chapter 63, and is either receiving a first appointment (regardless of tenure) as a civilian employee of the Federal Government, or is being reappointed following a break in service of at least 90 calendar days after the last period of civilian Federal employment. The PTO maximum balance is 104 hours. Supervisors are to ensure that they are being kept apprised of emergency conditions by maintaining communications with the Environmental Health and Safety Office and the Florida Division of Emergency Management. In emergency situations, approved overtime which is worked on the last Friday night or Saturday of a pay period must be annotated on a separate Form 2787 or added to an already approved Form 2787 for that respective pay period. The NALC and the Postal Service have agreed to a memorandum of understanding (M-01979) that increases the maximum allowable annual leave carryover amounts outlined in the Employee and Labor Relations Manual (ELM). Compensatory overtime will be worked on ___________ (date). Such absence from the job must be approved in advance by the immediate supervisor or other appropriate authority. Maximum Annual Leave That May Be Carried Over into the New Leave Year: * Employees stationed overseas must meet the requirements at 5 U.S.C. The only requirements are that the employee's personal beliefs be of a religious nature, and that the employee's personal beliefs require the abstention from work during the period the employee is requesting time off. 2. A-E Postmasters are credited at the beginning of the leave year with the annual leave that they earn during the leave year. An employee may request annual leave, if available, or leave without pay for a period of illness which cannot be covered by sick leave to an employees credit, or advanced to the employee. Annual Leave Annual Leave is provided to employees for paid time off from regularly scheduled work hours. PTO can be used for periodic vacations, personal reasons, illness, or any other purpose. To compensate a USPS employee (Nonexempt and Exempt) or A&P Nonexempt for administrative leave for jury duty provided in the Administrative Leave policy when the employee worked more than the required number of hours (up to 40) in the workweek during which the jury duty occurred. The leave can begin at the date of the birth/placement of the child or up to two weeks prior to the anticipated birth/placement of the child. Exempt level employees, and nonexempt employees who were not designated as Essential Critical are ineligible for Premium Compensation for work performed during the University closure. The required repayment hours will first be deducted from the employees personal leave (sick, vacation, & personal holiday) in accordance with University policy and the employee will be responsible for the remaining balance. A Nonexempt employee shall receive pay or compensatory leave at the overtime rate of time-and-one-half for time worked beyond 40 hours in a workweek. Management has the discretion to decide when and in what amount annual leave may be approved. For full-time USPS employees, annual leave is credited at the beginning of the leave year, while for part-time employees, it is accrued in units of 20, 13, or 10 hours worked. Bargaining Unit Employees The employee should consult with Human Resources Family and Medical Leave Coordinator prior to being placed on leave. No advance warning is required before AWOL is charged. Reference OMNI Training Guides for reporting time and leave. ), Postal Retirement Q&A May 2017 by Roseanne Jefferson, Audiobook Reviews May 2017 by Jonathan Lowe, Audiobook Reviews April 2017 by Jonathan Lowe, Postal Retirement Q&A April 2017 by Roseanne Jefferson, Restricted Sick Leave & Deems Desirable. An individual who separates from the University may transfer annual leave up to the year-end maximum for the employees pay plan to another Florida governmental entity as follows: The transferring employee must verify acceptance by the hiring agency and should request the leave transfer on the Separation Checklist. The number of days of annual leave, not to exceed ten (10), shall be at the option ofthe employee. Present a copy of the official military orders to their department and Human Resources in order to be granted administrative leave. Payment will be made within 30 days of the University reopening. 6. Annual leave for full-time employees is credited at the beginning of [] If the amount of excess annual leave is deemed inappropriate by the Chief Human Resources Officer or designee, some or all of the excess will be transferred to the employees sick leave balance. Annual leave should not be advanced when it is known or reasonably assured that an employee will separate before the advanced leave will be earned. An employee who has been rated by the United States Department of Veterans Affairs or its predecessor to have incurred a service-connected disability and has been scheduled by the United States Department of Veterans Affairs to be re-examined or treated for the disability shall be granted administrative leave for such reexamination or treatment without loss of pay or benefits. An employee can choose to take credit hours at any given time, but should be reminded that credit hours can be carried forward for an indefinite period of time, but other types of leave are subjected to forfeiture. In field offices, Division Counsel are authorized to order or approve the performance of overtime duty for employees under their jurisdiction and may, as appropriate, redelegate this authority to lower-level managers. The parties agree that APWU career employees will be allowed to sell back a maximum of eighty (80) hours of annual leave prior to the beginning of leave year 2021 provided the following two (2) criteria are met: 1. An employee may be granted leave without pay for a period not to exceed twelve (12) calendar months, provided the Department deems such leave to be justified and not detrimental to the operation of the Department. Thus, any work performed for the benefit of the Office, whether requested or not, by an employee covered by the overtime provision of the act is work performed on an overtime basis if the supervisor knows or has reason to believe it is being performed. Featured News; Legislative News; Government Relations; UPMA PAC Goals, Forms and Documents; Legislative Teleconference Schedule and Recordings; An official website of the United States Government. An employee who is appointed on a temporary basis to a position in a different University pay plan, shall be governed by the leave provisions for the plan to which the employee is assigned. The employee will be returned to the same or equivalent position with equivalent pay, benefits, and working conditions. The sick leave accrual rate will be prorated for the use of leave without pay. Thanksgiving Day 4th Thursday in November Parental Leave shall not begin more than two weeks prior to the expected date of the child's arrival unless otherwise approved by the supervisory chain and the Chief Human Resources Officer. An employee occupying a nonexempt position is entitled to overtime compensation for all work which management "suffers or permits" to be performed. If they should be paid less than their standard hours, the system must be manually adjusted. The President holds delegated authority from the Board of Trustees to establish personnel policies. The form should then be sent to Human Resources for processing and approval. The employee must record leave taken daily to the nearest quarter of an hour. The U.S. Department of Labor is authorized to investigate and resolve complaints of violations. Leave will continue to be accrued as long as the employee is carried in a pay status under any of the above. Documented home damage is to be for the employees primary residence only, not weekend, "summer home", rental or any other property not considered to be the primary residence. The OPM maintainspay tablesforGeneral Scheduleemployees, manages theFederal Wage System, and provides regulations and policies on other pay and leave authorities. If, at the end of the leave period, an employee is unable to return from leave to work full-time and perform the duties of the position, the Chief Human Resources Officer or designee may offer the employee a part-time appointment, place the employee on unpaid leave or extend the leave status, request the employee's resignation, or terminate the employee from employment. If an employee has an annual leave balance in excess of the year-end maximum on the last day of the last full pay period of the calendar year, such excess shall be carried over to the next calendar year instead of converting to sick leave. An individual who resigns from a Florida governmental entity (State agency or university, community college, county or city) and is thereafter employed by the University may transfer up to 80 hours of accrued unused and unpaid annual leave as follows (reference. If the jury duty does not coincide with the regular work schedule, the employee shall be granted administrative leave based on the total hours served on jury duty and such leave shall be granted on the next scheduled work shift. However, if the leave is for Parental or Family and Medical Leave, reference the Parental Leave and Family and Medical Leave policies. The FMLA does not provide more annual or sick leave than that which is already provided to Postal Service employees. Report the appropriate military time reporting code(s) and/or accrued annual, personal holiday and compensatory leave, if applicable. If any of these holidays fall on Saturday, the preceding Friday shall be observed as a holiday; if any of these holidays fall on Sunday, the following Monday shall be observed as a holiday. Annual leave accrual rate is 6.769 hours per pay period for A&P employees. If the applicable state or local law provides that payments for jury services are for travel and/or related expenses (rather than a salary for being a juror), employees may retain such payments. If an employee separates from Federal service or transfers to another Federal agency before completing one full year of continuous service with the Department of the Treasury, the employee is not entitled to retain any prior service credit. The USGS is responsible for complying with the law and regulations a. For bargaining unit employees, implementation of the provisions of these policies shall be in accordance with the applicable collective bargaining agreement. If the summons does not require absence for the entire workday, the employee shall return to work immediately upon release by the court. Annual leave, leave without pay, compensatory time, or credit hours may also be used to cover the absence for maternity and paternity leave. Environmental Health and Safety will consult with the employee and coordinate between the various entities. Time spent by an employee who is subpoenaed or voluntarily produced to represent the University as a witness or defendant shall be considered time worked. However, if an employee has a balance of annual, sick, personal holiday or compensatory leave, they may substitute accrued leave for leave without pay in order to maintain pay status. Notifying the Benefits Office in Human Resources and arranging for payment of employee contributions of health, life or any other insurance premiums. Bargaining unit employees may receive a lump sum leave payment: (1) If separating other than under the Voluntary Early Re- tirement Authority (VERA), for accumulated annual leave carried over from the previous year; accrued annual leave for the year in which they separate, up to the carryover maximum for their bargaining unit (see 512.32); any u. This procedure provides guidance in the review of annual leave advancement requests. Since implementing guidance issued by the Office of Personnel Management (OPM) requires that service credit must be documented and approved in advance of the applicants entry on duty, it is imperative that the justification documentation be developed and forwarded to the Human Resources Division as far in advance of the applicants entry on duty as practical to ensure sufficient time for eligibility, policy and regulatory compliance reviews. The Fair Labor Standards Act (FLSA) provides for minimum standards for both wages and overtime entitlement, and spells out administrative procedures by which covered work time must be compensated. An employer may require medical certification to support a request for leave because of a serious health condition, and may require second or third opinions (at the employers expense) and a fitness for duty report to return to work. Postdoctoral scholars cannot use PTO as terminal leave before separation from the University. In consultation with Employee & Labor Relations, an employee may be placed on administrative leave when the employee's presence in the workplace may result in damage to property, injury to the employee, others, or would be detrimental to the best interest of the University. The Family and Medical Leave Act (FMLA) and its implementing regulations are more detailed than can be set forth here and are the ultimate authority as to employee rights. After Pay Period 18 of each year, the sequence changes to facilitate the use of all use or lose before forfeiture occurs. A&P Exempt and AEX employees occupy a position covered by the Fair Labor Standards Act where duties and functions are primarily of an executive, professional, or administrative nature and which qualifies for an exemption under the act. If this process is used, the appropriate personnel action(s) must also be submitted to return the employee from leave without pay. The one-year of continuous service must be extended by any time spent in a leave without pay (LWOP) status in order to permanently retain the prior service credit for annual leave accrual purposes. Providing medical certification within fifteen (15) calendar days or as otherwise specified by Human Resources. Upon completion of the temporary assignment, leave earned while in the temporary assignment will be governed by the returning pay plan's leave provisions. The employee may, if appropriate, be paid per diem and travel expense and shall be required to turn over to the University any fees received from the court. Additional holidays authorized by the Board of Trustees or President shall follow the same guidelines as it relates to holidays for compensation for earning additional pay or leave. However, it is the policy of FSU not to require medical certification for routine medical appointments or minor family illnesses. Such personal holiday shall be credited to eligible employees on July 1 of each year to be taken by June 30 of the following year. The Designation Notice will indicate whether the leave will be covered under the FMLA. Sick leave accrual rate for A&P employees is 4 hours per pay period. This procedure provides guidance for granting of other leaves without pay for USPS and A&P employees. FSU offers eligible staff employees the option to take one paid leave of absence during their University employment not to exceed six weeks following the birth or placement of a child through adoption occuring on or after August 1, 2021. An employee occupying a nonexempt position (generally support staff employees) is subject to the overtime provisions of the Act for hours actually worked in excess of 40 per week. Because the employee has taken more leave than he or she earned, the earned annual leave balance is negative. I will use my accumulated sick and/or annual leave during this absence. A university employee who sustains a disability that is covered under Workers' Compensation Benefits will be carried in full pay status (Administrative Leave) for a period not to exceed seven (7) calendar days immediately following the injury, or for a maximum of forty (40) hours, without being required to use accrued leave. If the employee is unable to resume work at the end of seven (7) calendar days, any one of the following courses of action may be taken: The case may be reviewed by a physician appointed and paid for by the University, and the University shall determine the action to be taken. The following military service is used in computing the years of service that determine the annual leave category: [Revise 512.232a as follows:] a. Overtime duty, whether on a paid or compensatory time off basis, shall be approved only when necessary to accomplish work that cannot be deferred, to eliminate backlogs, or to prevent foreseeable emergency work situations. Seek legal assistance in addressing issues arising from the act of domestic violence or sexual violence or to attend and prepare for court-related proceedings arising from the act of domestic violence or sexual violence. An employee is entitled to court leave, without charge to annual leave or loss of pay, for absence from work when summoned to a judicial proceeding by the responsible court of authority to serve as a juror or as a witness on behalf of any party in connection with any judicial proceeding to which the United States, the District of Columbia, or a State or local government is a party. Employees may take a full work day or any portion of a work day off. Nonexempt Medium Priority Personnel that work more than the required number of hours in the workweek during which an emergency closure occurred will be eligible for straight-time compensatory leave. Annual leave accumulates when an employee is on: paid leave such as: paid annual leave. The Postal Service wants to ensure employees understand how advanced annual leave works. When an employee elects to use leave in conjunction with the workers compensation payment: The employee must consult with a representative of the Environmental Health and Safety Office. Sick leave shall not be used before accrued unless available through a Sick Leave Pool. A copy should also be retained by the department. There are times when emergency conditions do not result in University closures but individual employees are unable to report to work in the period following a natural catastrophe because of danger to human life and/or property.