This policy applies to the travel of all employees in the performance of their official duties. These fees can be prepaid using the Departmental Purchasing Card or on a Direct Purchase Voucher. alcohol). request meets Departmental criteria. Clemson, South Carolina 29634 Candidates are not employees, but rather guests. is supported by federal funds, may travel on European Union airlines as well as U.S. When utilizing this tool, no paper forms or receipts are necessary. request form. Overview of South Carolina Area 32,023 SQ. The Fly America Act governs air travel funded by federal projects. 6, clemsontravel@clemson.edu. A copy of the travelers credit or debit card statement identifying Recommended Bus Take the bus from Columbia to Athens 3h 51m $22 - $45 Drive Drive from University of South Carolina to Athens 3h 8m B. State Appropriations, which are primarily spent in Funds 10 and 18, when used for lodging, are subject to State Proviso limitations for lodging. A. international coverage (or consider it all out-of-network). than economy airfare. Recommended option Bus Take the bus from Charleston Amtrak Station to Columbia 5h 30m $44 - $67 1 alternative option Drive Purchase Order required if greater than $2,500, unless being paid for with participant fees. Furthermore, contract rental car rates do not include international insurance coverage. For any questions related to specific study abroad students travel, we suggest you contact the Office of Global Engagement at (864) 656-2457 or, Faculty and Staff Travel Advisory (Inside Clemson), Guidelines for Travel booked prior to March 3rd but not taken due to COVID-19 guidelines, Guidelines for Business Officers to account for COVID-19 related travel expenses, Concur Travel and Expense Knowledge Transfer Website, Employee Travel Policy and my.Clemson Travel Reimbursement Guidelines, Proposed Travel Policy DRAFT - 9/27/2022 (Not Yet Approved). In such cases, it will be necessary to provide a comparison You must submit receipts for expenditures of $25 or more. You must submit receipts for expenditures of $25 or more. See the CDC's Requirements for Air Passengers Arriving in the United States for additional information. First class and business class air travel is only allowed under the following circumstances: Under no circumstances may business class or first class travel costs be paid for on a sponsored project account. the departure date. This policy is applicable to all travel, regardless of the source of funds used for reimbursement. Completes the travel expense report in PeopleSoft in accordance with university policy $2,245.00 (USD) As low as $110 a month with . Founded in 1801, the university is a top-tier Carnegie Foundation research institution offering the No. Attach a map showing distance when requesting mileage reimbursement. for a trip outside the State of SC, Fees for a conference or seminar held outside the State of SC, Expenditures related to the use of personal aircraft to travel outside the State of SC, Meal while attending a conference, seminar, etc in an overnight status or a business meal that meets the IRS criteria. in the departments budget for the appropriate fiscal period. Beginning June 1st, Anthony Travel can be used for business and leisure travel needs, as well as guests and groupsboth online and via an agent. If the registration is prepaid by the traveler or paid at the time of registration of the meeting, reimbursement will be made after the trip is completed. If it is necessary to rent an automobile while in travel status outside the United States, it is recommended the collision damage waiver insurance be obtained. The traveler is expected to obtain proof of payment for all expenses for which they 4. be mindful of the universitys June 30th fiscal year-end, and all expenses for that year should be reported prior to year-end emergency health insurance through UofSCs policy. or international level. of benefits provided by this program, please contact the Education Abroad Office for Use of helicopter service between Los Angeles and the universitys offices on Catalina Island is permitted with advance written approval from a Senior Business Officer. It is needs while traveling internationally. The use of the airport shuttle to transport employees to the airport from Clemson and return them after their trip can be considered a part of the employee's travel expense and will be reimbursed as such. Major Requirements (48 hours) a minimum grade of C is required in all major courses All travel vouchers submitted for reimbursement are required to have the signature of the traveler certifying the amounts are true and correct and conform to State, Federal, and University laws, rules, and regulations. Certificate of Graduate Study in Qualitative Research, ESOL (English to Speakers of Other Languages) Certification, Doctor of Education - Learning Design and Technologies, South Carolina Online Teaching Endorsement, Applied Behavior Analysis, M.Ed. Parking Fees related to parking at a hotel, NOT valet parking, are reimbursable with receipt. All University-related travel Is suspended until further notice, even if previously approved. Foreign Gift and Contract Section 117 Reporting, Travel Employees and Students (formerly BUSF 1.00), Government Finance Officers Association Certificate of Excellence, CARES Act: Higher Education Emergency Relief Fund (HEERF), Coronavirus Response and Relief Act: Higher Education Emergency Relief Fund (HEERF II), American Rescue Plan: Higher Education Emergency Relief Fund (HEERF III), CARES Act: Coronavirus Relief Fund (CRF) SC CARES, Graduate Assistant Emergency Financial Burden Loan Fund, FINA 1.20 (Formally FINA 3.22) - Agency Funds (Z Funds) Procedure [pdf], FINA 1.23 Internal Funds (N Funds) Procedure [pdf], FINA 1.50 Reporting of Foreign Gifts and Contracts Procedure [pdf], FINA 3.31 Subrecipient Monitoring Procedures [pdf], FINA 3.31 Subrecipient Monitoring Appendix Risk Matrix [xlsx], FINA 3.12 Time and Effort Reporting Procedures [pdf], FINA 3.15 Sponsored Award Close Out Procedures [pdf], FINA 3.17 - Contracts and Grants - Uncollectible Receivables Procedure [pdf], FINA 6.01 Salary Overpayment Procedure[pdf], UNIV 1.70 Drug and Alcohol Abuse Prevention Program Policy [pdf], UNIV 1.70 Drug and Alcohol Abuse Prevention Program Procedures [pdf], UNIV 1.70 Drug and Alcohol Abuse Prevention Program [pdf]. The personal mileage reimbursement covers all costs related to the operation of the vehicle, including service, maintenance, insurance, depreciation, and gas. Los Angeles, CA 90089-8007, Office for Equity, Equal Opportunity, and Title IX, Office of Culture, Ethics, and Compliance, Built using the USC Gateway 2018 WordPress Theme | Website issues? The cost is $9.61-$16.19 per week. EXCEPTION: When discount fares are available which result in savings to the University by extending a trip using personal time, the reimbursement will be limited to the lesser of the actual expenses incurred (subject to the limitations contained herein, such as meal allowances, mileage rates, etc.) ContactUSC Provost IT, https://policy.usc.edu/sponsored-project-funded-expense-provisions-expenditures/, contact information for USC business travel emergencies. Do not pay for another travelers expenses. Your academic advisor will receive a copy of the request via email. For travel health guidance, visit CDC's COVID-19 Travel Recommendations by Country page. 1. A credit card receipt typically is not enough.). Travel to Boston for conference is not. Any exception to this policy will require the following review: Any travel booked after 3/6 which is not booked through a University-contracted travel agent below is not eligible for reimbursement. Student traveling and paying his/her own costs: Student may claim actual expense up to per diem. Rental car through University Contract Vendor. The Tourism Major Curriculum includes 2 to 14 hours of approved electives depending on how students fulfill the Carolina Core Requirements. Recognizing the dynamic nature of global business, the Master of International Business empowers students to compete and succeed in profoundly diverse environments around the world. No receipts required. for Career Changers. Also for International travel, check with the Pam Hendrix Center for Education Abroad (, List of all participants. Faculty are expected to translate experiences produced from Refer to the Procurement Services How to Buy/Pay page for information on the rental car contract. Clemson campus and CU-ICAR) when pre-approved or authorized by the employees supervisor, in a manner of approval determined by the supervisor. When claiming reimbursement for actual expenses of meals that exceeds the daily rate, receipts are required. They will need to provide confirmation of your standing and progress to degree. What was the event or activity or what purchase was made, Why and how it ties in to university business, Cash Tendered (travelers signature is required on receipt if paid in cash), Debit/Credit card payment (card type, last four digits of card and/or signature), Dates and points of departure and arrival. Travel for untenured faculty to present peer reviewed work at national or international meetings. If originals are not available or documentation is inadequate, a detailed explanation signed by the authorized signer may be substituted. by federal funds. If you are traveling Internationally with students, check with Pam Hendrix Center for Education Abroad (abroad@clemson.edu or 864-656-2457) to ensure that your group is following all the University guidelines pertaining to student travel. or isolate, CDC COVID-19 Travel Health Notice level and information, Recent case rates (daily new case rates per 100,000 people 7-day rolling average), Whether U.S. travelers are allowed to enter, Quarantine and isolation procedures and protocols, Cultural Insurance Services International, Brown Global Health Institute Key Metrics. We will work to negotiate smart rates from travel vendors, consult with departments on how to better manage their travel costs, respond timely to customer feedback and present training opportunities to University clientele while assuring South Carolina Procurement Code and Regulations, University policy and applicable federal guidelines / regulations are followed. 2023-2024 Salkehatchie Bulletin. This policy applies to all van and SUV rentals, including rentals made through the universitys contract rental car companies. Travelers are expected to exercise discretion when making travel arrangements and expenditures. also show specific proof of recovery within the past 90 days. Not all sponsors accept the Open Skies agreement; before booking any non-U.S. carriers, verify terms and conditions with the Department of Contracts and Grants. This is required because: should there be another spike in COVID-19 and/or unexpected travel restrictions occur, and it is necessary to cancel plans, AT can efficiently apply ticket credits to the University for future travel, not requiring the University to pay for flights that never take place but remain as credits to a specific individual (note, State regulations normally require employees only to get reimbursed AFTER travel takes place, but this booking thru AT, this helps alleviate risk to employees of being stuck with tickets that they cant be reimbursed for if trips are canceled or changed). as appropriate, along with budget justifications. The universitys policy is to pay for or reimburse faculty, staff or other authorized travelers for necessary expenditures incurred in the conduct of the universitys business. Employee reimbursements will be posted in CUBS once processed. Method A (preferred) actual lodging and actual meal expenses, Method B actual lodging and meal per diem (domestic) or meal per diem (international), Method C per diem lodging and per diem meals (domestic), Method D per diem lodging and per diem meals (international), for domestic meals or international meals when claiming Method B, for meals and lodging when claiming Method C, for meals and lodging when claiming Method D, Companion travel exceptions require advance written approval from the President or applicable senior vice president (If such approval is granted, the expense will be considered a taxable fringe benefit and will be reported on the employees W-2 as income), Frequent traveler program fees costs to participate in a frequent flier program are not reimbursed by the university, USC Travel card late fees unless it can be clearly demonstrated that the university was at fault in processing payment, dean or vice president approval is required for all Travel Card late fee payment requests, Luggage luggage purchased for a university trip or event will not be paid for or reimbursed by the university, except for luggage needed to transport university-owned items, such as trade show material, Personal care such as but not limited to massages, hair care, manicures, etc., that may be undertaken while on or in preparation for a business trip (or event), Personal travel combined with university business travel the personal portion will not be paid for or reimbursed by the university. Non-overnight meal at a location outside the State of SC, that is taxable to the employee based on IRS criteria. follow the following priorities: 1. UofSC's per diem rate applies. You must submit receipts for expenditures of $25 or more. To provide this reimbursement, the university requires employees This helps to document flag air carriers. PURPOSE The University of South Carolina will ensure compliance with all university travel guidelines and procedures as governed by Federal and State travel regulations as it pertains to the reimbursement of employee and student travel expenditures. or institution at events of national significance or other special circumstances. Individuals will be reimbursed for use of their personal vehicles at the university mileage rate, which is intended to include the cost of insurance. Role permission is routinely approved within 1-2 business days. Reimbursed on the. A receipt in a foreign language is considered acceptable documentation, with the US How you will receive your reimbursement payment. In this lesson, you'll start finding out how. Misuse of the Travel Card may result in disciplinary action up . Any individual incurring travel expenses must be familiar with college and university policies to ensure compliance and prudent spending of funds. Refer to the Grants and Contracts Administration Website for details. Department designated Program Coordinators (faculty/staff) act as liaisons between programs and Strategic and Global Initiatives, the Student Health Insurance Office, and Campus Support & Intervention. reputation of the the program and university, is appropriate documentation for a Once resumed, departmental evaluation of all future university-affiliated travel is required. Located in Aiken, South Carolina, USC Aiken has been voted one of the top public colleges in the South by US News and World Report. Ask of vaccination to enter the United States. on foreign air carriers that code share with a U.S. flag carrier on the flight taken. Refer to UofSC Travel Policy FINA 1.00 [pdf]for mileage rates (see page 5) and maximum meal allowances (see page 5). cost for U.S. carrier flights is not sufficient justification to fly on foreign carriers. UofSC strongly recommends receiving a COVID-19 vaccine prior to international travel. All receipts and paid bills must be submitted with your reimbursement form. International travel funded from Sponsor Approvals must be approved in advance by the Grants and Contracts Administration Office. to complete and submit approved travel expense reports that document the business from several online travel agencies websites. CISI or your chosen insurance provider directly for confirmation of what expenses can support student travel. when making decisions about where and when to travel. Inspectors were at a North Carolina amusement park Monday to continue investigating a roller coaster shuttered since shortly after a dad spotted a crack at the top of one of its steel support pillars. No more than 20% All current travel processes and several expense processes will soon be replaced by SAP Concur Travel and Expense, aservice that will integrate all your travel requests, booking and expense reporting into a single system. What to do if you have symptoms or were exposed . A purchase order must be issued PRIOR to the travel in order to prevent the purchase from being an unauthorized procurement. Submit itemized receipts that show date, location, time, items purchased, and proof A PDF of the entire 2023-2024 Policies bulletin. Travel Authorization and Expenses Please complete this form to request a Travel Authorization for all grant-funded travel. Contracted transportation (i.e. When an employee is in International travel status, they will adhere to the federal per diem rates or provide receipts of actual meal costs. Note: Your reimbursement will not accompany your regular semi-monthly payroll deposits but rather, if signed up for Direct Deposit, your travel reimbursement is processed twice weekly on Tuesday and Thursday. Receipts are not required for the following: Transportation and ancillary expenses must be reported separately and are not considered part of a travelers lodging and meals expenses regardless of method used. While departmental Guest travel arrangers (after the requested role is activated) can make reservations for students, students do not have to utilize Anthony at this time. Individuals traveling by an indirect route must bear any additional expenses. Abroad Office if you have any questions about the policy or enrollment process. Travel outside the continental United States, Alaska, Hawaii, Canada, or Puerto Rico meets the definition of International travel and requires approval prior to departure. are allowed. If the test result is negative, individuals can resume normal activities. Under Clemson's Human Resources Discipline Policy, any employee who falsifies records or documents or willfully violates written rules, regulations or policies can be suspended or terminated from their employment with Clemson University. Pursuant to the University High-Risk Travel Policy dated March 1, 2020, and the associated High-Risk Travel directive, the following are procedures to be followed for booking travel: . Those invited to receive national or regional awards or representing the Department until two weeks after your second Pfizer or Moderna dose. 1 first-year student experience among . The School of Hotel, Restaurant and Tourism Management in the College of Hospitality, Retail and Sport Management offers both a master's and a doctoral program for those students pursuing advanced degrees in hospitality and tourism. State of South Carolina Appropriations Act, Section 117 General Provisions. This Act stipulates that tickets must be purchased for airline travel on: Such carriers must be used unless the traveler can document such carriers were unavailable, as availability is defined by federal regulations. SC Comptroller General 1200 Senate Street 305 Wade Hampton Office Building Columbia, SC 29201. Such additional liability insurance will be paid for or reimbursed by USC. Mid-November to allot money up to 75% of the money for the spring semester. Individuals using a privately-owned or rental vehicle for travel on university business must comply with applicable motor vehicle driving laws for the region in which they are driving. policy, please view this short video. | Reviewed by Alissa Grisler | Last updated on May 19, 2023 With more than 2,870 miles of tidal coastline, South Carolina is filled to the brim with some of the best beaches on the East Coast.. Reimbursement must be claimed on separate vouchers for each vehicle owner. for the review period relevant to their travel. Meals reimbursed while in travel status should not be confused with business meal reimbursements. they have not nor will not receive reimbursement for these expenses from any other entity outside the University. Reimbursement will take place after a trip has been completed. If travel is on a sponsored program, accommodations must be limited to tourist or economy class. We will work to negotiate smart rates from travel vendors, consult with departments on how to better manage their travel costs, respond timely to customer feedback and present training opportunities to University clientele while assuring South Carolina Procurement Code and Regulations, University policy and applicable federal guidelines / regulations are followed. All employee travel expenditures must be paid by the traveler from personal funds and reimbursed on a Travel Voucher upon return with the exception of: Employees utilizing a P-Card for travel expenses related to a trip that is canceled, where the expense can not be refunded to the card, and where a travel credit may be given instead, are required to use that travel credit on their next possible University travel. Cardholders must use their Travel Cards in accordance with all university policies, including but not limited to: procurement and expenditure policies, sponsored project policies, and Misappropriation of University Assets policy; and all applicable government laws and regulations. Rental Car vs. Mileage Reimbursement Calculator 1/2023 use this tool to help decide the more cost-effective way of traveling by automobile. All students traveling for a university-related reason must be registered with the Travel Not Connected to Education Abroad Programming. Please contact the Education Tourism is one of the largest and fastest growing job markets in the country, and the School of Hotel, Restaurant and Tourism Management prepares students for global careers that blend business management, innovation and a passion for delivering exceptional customer experiences. Employees, through my.Clemson, may review the status of their reimbursement. You have two options: Option #1: Have the candidate make their own travel arrangements, submit all receipts and file for reimbursement with your department after the travel is completed. ), How to Use the SJMC Equipment Reservation System, Portfolio Guidelines for Non-School Librarians, Assistantships, Scholarships and Fellowships, What Should Be Included in the Practicum Proposal, Students Matriculating Prior to Fall 2009, Students Matriculating Beginning Fall 2009, Students Matriculating Beginning Fall 2012, Students Who Matriculated Beginning Fall 2020, Biometrics and User Experience (BaUX) Lab Guidelines & Procedures, 2023-2024 Internal Funding Program for Research and Creative Scholarship - Call for Proposals, College of Information and Communications, Once approved, the signed travel request form will be returned to the traveler, and No reimbursement will be made for overnight lodging within 50 miles of the employee's official headquarters or residence. your destination, you must travel on a U.S. carrier as far as possible. For a complete list Government Unallowable expenses may not be paid or reimbursed using a sponsored project account. trip may not be reimbursed. On rare occasions, a receipt may not have been provided to the traveler or the traveler may misplace the receipt. the date, location, and amount of the expense, or a rental agreement, may be submitted All other travel policies and procedures remain in effect for any travel taking place at this time. Employees booking new travel that includes airline tickets and takes place prior to May 1, 2022 must use the University-approved travel agent, Anthony Travel (AT) to book these plans. Any reimbursements not filed within the same fiscal year require additional explanation and approval by the appropriate Dean or VP or designee thereof. All University travel must be approved as essential travel as required by the Policy and Directive noted above prior to booking any travel. All Policies and Procedures are in compliance with the State of South Carolina Appropriations Act, Section 117 General Provisions. 6, 2010, the United States and European Union (EU). Each individual is responsible for making sure that travel is authorized, information The university will reimburse travelers for the cost of renting a vehicle, plus associated rental car expenses (e.g., gasoline). Educational Psychology and Research, Ph.D. USC does not have self-insurance coverage for international rentals, including rentals in Canada. An exception to the requirements above is that the submission of domestic travel expenses through the University's my.clemson Online Travel Reimbursement application shall constitute a true signature by the traveler and their supervisor or designee based on the authentication process of the application itself. Travel for untenured faculty to present work at regional or national meetings 3. travel. A. You can find more information A good contact for travel-related questions starts with your Business Officer. For dollar limits and the number of bids required, refer to Procurement Services Policies and Procedures Contact Procurement Services for further assistance. An employee must be in travel status as defined by State regulations (more than 10 miles from their official headquarters) to be eligible for reimbursement of meals. The cardholder will need their 16-digit card number and the name of our P-Card Administrator (Lynn Crawford). There are 2 ways to get from Charleston to University of South Carolina by bus or car Select an option below to see step-by-step directions and to compare ticket prices and travel times in Rome2rio's travel planner. A University purchase order is not required. Click here for a travel quick reference guide. You can find information about testing availability in your destination country The departmental purchasing card may not be used for this expense. The rental or purchase of vans and SUVs that seat more than ten passengers is strictly prohibited. Click here for International Per Diem Rates, including a breakdown of meals and incidental expenses. When it is the only mode of transportation; or. Each method has unique features based on the type of travel and policies thereof. Coastal Carolina University Transfer Program Virtual Info Session Coastal Carolina University will be hosting a Virtual Info Session for TCL Transfer Pathway students on every Thursday at 10 am. The mission of Travel Services is to provide an efficient, cost-wise travel management program to assist University faculty and staff with their travel needs. For contracted transportation such as a charter bus, State and University Procurement rules must be followed and bids/prices must be obtained. C. Once approved faculty members will submit a travel authorization form (and supporting You may obtain travel cost estimates from either state-approved travel agencies or Examples include but not limited to Uber, Lyft, Sidecar, et al. A foreign carrier that operates under a U.S. flag air carrier code-sharing agreement and tickets or documentation for electronic tickets identify the U.S. flag air carriers designator code and flight number. The biggest exception to the Fly America Act is theOpen Skies Agreement. Contract Rental Car charge for a travel destination within the State of SC, Airline ticket cost for a travel destination within the State of SC, Fees for use of the University plane for a travel destination within the State of SC, Expenditures such as taxis, airport transportation, tolls, portage, telephone calls, etc.
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